Alpha — Public Preview Coming Soon
The catering platform
with an AI brain
built for the field
AiCaterPro handles your bookings, quotes, staff, equipment, and payments — powered by AI that actually understands catering operations.
aicaterpro.com/dashboard
Dashboard LIVE ALPHA
Events This Month
14
Revenue
$18.4k
Pending Quotes
3
AI Booking Assistant
AI
Hi! Tell me about your event and I'll build an instant quote and confirm availability.
C
Wedding reception, 120 guests, August 2nd Morris County
AI
Got it — checking availability and calculating travel... your configured mid-tier package is the optimal fit. Quote ready ↓
AI Booking EngineSmart Quote GenerationStaff SchedulingEquipment TrackingClient PortalStripe PaymentsTime & PayrollMulti-Role AccessPackage PricingLocation IntelligenceSecure MFAAI Booking EngineSmart Quote GenerationStaff SchedulingEquipment TrackingClient PortalStripe PaymentsTime & PayrollMulti-Role AccessPackage PricingLocation IntelligenceSecure MFA
Platform FeaturesEverything a caterer
Everything a caterer
actually needs
Built from the inside out — by operators who know what real catering looks like. Every feature earns its place.
🤖
AI Booking Assistant
An intelligent chat interface that takes client inquiries, asks the right questions, and generates a fully structured booking — no forms, no friction.
Live in Alpha💬
Smart Quote Generation
AI builds detailed quotes instantly based on guest count, package tier, travel distance, add-ons, and your custom pricing rules — with tiered discounts built in.
Live in Alpha📅
Booking & Event Calendar
Full event lifecycle from inquiry to invoice. See pending, confirmed, and completed events at a glance in a single clean view.
Live in Alpha👥
Staff & Skills Management
Track your team's skills, certifications, and availability. Assign staff to events based on exactly what each setup requires.
Live in Alpha🚐
Equipment & Fleet Tracking
Know exactly what gear is deployed, where, and when it returns. Trailers, vans, carts, and stations — all tracked and assigned automatically.
Live in Alpha⏱
Time Tracking & Payroll
Staff check in and out directly in the app. Hours flow into automated payroll with overtime and event-based pay rate support.
Live in Alpha💳
Stripe Payment Integration
Send payment links, collect deposits, and process final balances — all within the platform. No separate invoicing tools needed.
Coming Soon📍
Location Intelligence
Google Maps + AI travel and logistics analysis. Automatically factor distance into quotes and flag complex venues before you commit.
Live in Alpha📊
AI Conversation Monitoring & Oversight
Administrators gain real-time visibility into every AI-assisted client interaction. Review full conversation histories, audit AI-generated recommendations, and intervene directly with human judgment wherever the situation demands it — without disrupting the client experience.
Live in Alpha⚙️
Intelligent Suggestions with Full Manual Override
AiCaterPro's AI surfaces its reasoning and recommendations transparently at every step, rather than operating as a black box. Operators retain complete authority to accept, modify, or override any AI-generated quote, booking decision, or workflow action — ensuring the business always remains in control of the outcome.
Live in Alpha🔒
Secure Multi-Role Access
Separate portals for admins, partners, staff, and clients. TOTP-based MFA keeps everything locked down. Everyone sees exactly what they need.
Live in AlphaAI Booking Assistant — aicaterpro.com
AI
Hi! I'm your AiCaterPro booking assistant. Tell me about your event and I'll handle everything from quote to confirmation.
C
Wedding reception, 120 guests, August 2nd, Morris County NJ
AI
For 120 guests I recommend your top-tier package based on your configured rules. I've calculated travel to Morris County and confirmed availability for August 2nd. Here's your instant quote:
Premium Package — 120 guests$1,440
Travel — Morris County (32 mi)$96
Staff ×3 (5 hrs)$225
Setup & breakdown$150
Estimated Total$1,911
AI
Shall I lock in this date and send the client a confirmation with payment link?
AI Booking EngineQuotes in seconds.
Quotes in seconds.
Bookings on autopilot.
The AI knows your packages, pricing logic, staff, and gear. Clients get accurate quotes instantly — you get structured bookings without lifting a finger.
- 1
Conversational intake
Clients describe their event naturally. The AI extracts every booking detail through conversation — no forms required.
- 2
Instant, accurate pricing
Quotes pull live from your package tiers, add-on catalog, distance calculations, and staff costs. No spreadsheets.
- 3
One-click confirm & collect
Approved quotes become confirmed bookings. Payment links go out automatically. Equipment and staff reserved in the same flow.
Management InterfaceYour entire operation,
Your entire operation,
visible at a glance
A unified command center built for the way caterers actually work — real-time event pipeline, booking status, staff notifications, payroll estimates, and full operational controls, all in one clean view.
Live Pipeline View — upcoming events, pending bookings, and items needing attention surfaced automatically on every login
AI Monitoring Panel — full audit trail of AI-assisted conversations with inline override and intervention controls available at any point
Operations Hub — tasks, location analysis, equipment issue tracking, restock reports, and payroll estimates in a single left-rail navigation
Pricing TiersYour pricing rules.
Your pricing rules.
Your packages. Your way.
AiCaterPro adapts to your existing pricing structure — however you charge. Define your tiers, add-ons, and discount logic once, and let the AI apply it perfectly at every quote, for every event.
📋
Tiered Package Pricing
Define as many service tiers as your business requires — each with its own guest thresholds, station counts, staffing ratios, and service windows
- ✓Fully customizable tier names & structure
- ✓Per-tier guest floor & ceiling
- ✓Automatic overage & overage discount rules
- ✓Station and equipment assignments per tier
- ✓Minimum booking value enforcement
Most Flexible
⚙️
Dynamic Add-Ons & Extras
Layer unlimited add-ons, upgrades, and specialty items on top of any base package — priced individually or bundled at your discretion
- ✓Unlimited add-on catalog
- ✓Per-item or per-guest pricing models
- ✓Bundled upsell groupings
- ✓AI-suggested add-ons at quote time
- ✓Overtime & extended service rates
- ✓Travel & distance surcharge rules
💰
Intelligent Quote Assembly
The AI assembles complete, accurate quotes in real time by combining your pricing rules, package logic, and event-specific variables — no manual calculation required
- ✓Real-time quote generation from live rules
- ✓Tiered volume & loyalty discounts
- ✓Deposit & payment schedule automation
- ✓Client-facing quote preview & approval
- ✓Full override & manual adjustment controls
Access ControlThe right view for
The right view for
every person
Four distinct roles with tailored portals — everyone sees exactly what they need and nothing they shouldn't.
👑
Admin
Full platform control — bookings, financials, team, and all settings.
All bookings & events
Staff & payroll
Equipment inventory
Financial reports
🤝
Partner
Business partner access with co-admin capabilities and operational visibility.
Event management
Staff scheduling
Shared financials
Internal tooling
👨🍳
Staff
Employee portal — schedule, time clock, and assigned events only.
My upcoming events
Time clock in/out
Skills & certs
Hours & pay summary
🎉
Client
Self-service booking portal — request, track, and pay for events.
AI booking assistant
Quote & invoice view
Payment portal
Event status tracking
Alpha Now — Public Preview Coming Soon
Be first to run your catering
business with AI at the wheel
We're onboarding early-access caterers now. Get priority access, influence the roadmap, and lock in founding member pricing before we launch publicly.
No spam. No credit card. We'll reach out personally before you get access.
Or explore the live alpha preview